PRIVACY NOTICE FOR WILD COWORKING LTD.
1. WHY WE ARE PROVIDING THIS PRIVACY NOTICE
We are required to provide you with this Privacy Notice by Law. The General Data Protection regulations came into force on 25th May 2018. It explains how we use the personal information about you that we collect, hold and store. If you are unclear about how we use your personal information or you have any questions about this Privacy Notice or any other issue regarding your personal information then please contact our Data Protection Officer.
2. THE DATA PROTECTION OFFICER
The Data Protection Officer at Wild Coworking Ltd is Jess Hellens, you can contact Jess on or 07766135221.
3. ABOUT US
Wild Coworking Ltd is a Data Controller of your information. This means we are responsible for collecting, handling and storing your personal information when you use our services.
There may be times where we also process your information. That means we use it for a particular purpose and, therefore, we may also be Data Processors. The purposes for which we use your information are set out in this Privacy Notice.
4. INFORMATION WE COLLECT FROM YOU
The information we collect from you will include contact details such as your demographic details, address, and names and email addresses.
We hold your data electronically, password protected and held securely on either our
Internal computer systems or on a third party secure server. In some instances, data can be accessed by mobile devices which are password protected. Where paper records are retained, these are held securely in a locked filing cabinet within the JDH. communications office.
5. WHO WE MAY PROVIDE YOUR PERSONAL INFORMATION TO, AND WHY
We will not pass your information onto any third party, and your data is only held by us so we can communicate to you in the way you have asked.
6. OTHER PEOPLE WHO WE PROVIDE YOUR INFORMATION TO
We may have to sometimes let Frome Town Council know who is in the building, but only first and last names may be shared in the case of an emergency.
7. YOUR RIGHTS
The Law gives you certain rights to your personal information that we hold, as set out below:
SUBJECT ACCESS REQUESTS: you have the right to see what information we hold about you and to request a copy of this information: please email our Data Protection Officer. We must provide this information free of charge however, we may in some limited and exceptional circumstances have to make an administrative charge for any extra copies if the information requested is excessive, complex or repetitive.
CORRECTION. You may ask us to correct any information you think is inaccurate. It is very important that you make sure you tell us if your contact details including your mobile phone number has changed.
REMOVAL. You have the right to ask for your information to be removed. If we require this information to assist us in providing you with appropriate services then removal may not be possible.
OBJECTION. We cannot share your information with anyone else for a purpose that is not directly related to the provision of our services. If we needed to we would ask you for your consent to do this. You have the right to request that your personal information is never shared by Wild Coworking Ltd in this way.
TRANSFER. You have the right to request that your personal information is transferred, in an electronic (or other) format to another organisation but we will require your clear consent to be able to do this.
8. INFORMATION ABOUT THIRD PARTIES
Sometimes we record information about third parties mentioned by you to us in order to provide our services. We are under an obligation to protect third party’s rights and to ensure that references to them which may breach their rights to confidentiality are removed before we send any information to anyone else.
9. HOW WE USE THE INFORMATION ABOUT YOU
We use your personal information when we need to speak to you or to contact other service providers in order to provide our services to you. We will never pass on your personal information to anyone else who does not need it or has no right to it unless you give us clear consent to do so.
10. HOW LONG WE KEEP YOUR PERSONAL INFORMATION
We will not keep your information for longer than is necessary for the purposes as set out in this Privacy Notice.
If you have a concern about the way we handle your personal data or you have a complaint about what we are doing, or how we have used or handled your personal information, contact our Data Protection Officer. You also have a right to raise any concern or complaint with the UK information regulator, at the Information Commissioner’s Office: or calling the helpline Tel: 0303 123 1113 (local rate) or 01625 545 745 (national rate)
12. OUR WEBSITE
The only websites this Privacy Notice applies to is Wild Coworking website and Habu website. If you use a link to any other website from the website you will need to read the individual privacy notices. We take no responsibility (legal or otherwise) for the content of other websites.
We do everything we can to ensure that your information is secured. We ensure that our staff is trained and regularly update our processes and systems. We also carry out assessments and audits of the information that we hold and make sure that if we provide any other services we carry out proper assessments and security reviews.
14. CONTACTING YOU
Because we are obliged to protect any confidential information we hold about you it is important that you let us know immediately if you change your contact details to ensure we are sure we are actually contacting you and not another person.
15. WHERE TO FIND OUR PRIVACY NOTICE
You may find a copy of this Privacy Notice on our website and a copy may be provided on request.
16. CHANGES TO OUR PRIVACY NOTICE
We regularly review and update our Privacy Notice. This Privacy Notice was last updated in May 2020.